Research Assistant 2

Application Deadline

What you’ll do 

  • Performs a variety of established technical procedures according to written protocols, including revising and updating all Standard Operating Procedures (SOPs) in compliance with internal IDP change control procedures, all safety standards as mandated by WCB, UBC, BCCA/BCCRC and cGMP and GLP regulations.
  • Provides assistance in various quality management activities to ensure all IDP processes and systems  operate in compliance with GxP regulations which includes but not limited to: (1) maintaining equipment qualification, validation and preventive  maintenance program including all records, (2) maintaining vendor and contractor surveillance program including all documentation (3) maintaining IDP training records and documentation  system, and (4) overseeing maintenance of environmental monitoring systems: validation status, system preventative maintenance and records as required.
  • Provides backup support for quality assurance with inspection of IDP manufacturing activities and review of Batch Record documentation as required.
  • Provides support in hosting and handling of external client and regulatory audits of the IDP as required.
  • Maintains inventory of laboratory supplies and equipment including assigning and tracking usage of laboratory notebooks and archiving of completed notebooks.
  • Provides support in IDP shipping functions as required.
  • Provides support in quality control functions including searching for vendors, sampling of raw materials and supplies, performing monitoring data trend analysis as required.
  • Provides overall  backup quality control/archivist/quality assurance function to the IDP QMU as required.
  • Maintaining documentation and reviewing department lab equipment inventory, cytotoxic and radionucleotide inventory.
  • Facilitates quality assurance retain samples inventory system.
  • Performs other document control and management related duties as assigned.
  • May demonstrate work methods or procedures to less experienced assistants as designated.

What you bring  

  • A level of education, training, and experience equivalent to graduation from a recognized Bachelor’s program in an appropriate discipline (e.g. Bachelor of Science)
  • Two (2) years of recent related experience in a research laboratory.
  • Experience working in GMP or GLP environment is an asset.

How to Apply

Please submit your cover letter and resume to etadmin@bccrc.ca

Research Administration Coordinator

Application Deadline

What you’ll do 

  • In collaboration with the Principal Investigator(s) (PIs) coordinate the preparation and submission of grant proposals by identifying submission guidelines, collating information required and ensuring submission deadlines are met. Follow up with the granting agency on the submission of proposals, monitors post award financial accounts to ensure accuracy. Provide progress reports, highlight discrepancies and provide recommendations to resolve discrepancies and budget concerns to the PI(s) as appropriate. 
  • Interact with a variety of individuals and agencies such as universities and granting agencies both national and international. Ensure flow of information with internal and external stakeholders regarding grant related matters and make arrangements for visiting speakers and guests.
  • Human resources responsibilities include recruitment of staff by posting/advertising internally and externally (UBC), coordinating interviews and screening applications for review by hiring supervisors. Manage new hires orientation process in the department and ensures all safety and personnel documentations are in place according to policies, guidelines and legislations.
  • Ensure all hiring, appointment and payroll processes such as new hire letters and timekeeping are complete for employees. Liaise with various PHSA units such as Payroll and Human Resources and in some cases, UBC to ensure a seamless process and minimize errors. Bring issues and recommendations of remedies to department head or designate for approval. 
  • Act as the main contact for ordering supplies for the department and approves lab and office supplies by performing duties such as submitting purchase requisitions and obtaining authorizing signature as necessary. Manage and process various requisitions such as travel, expense reimbursements, cheque requests, and honorariums for the Department Head and PIs. Act as liaison with various departments of BCCA/PHSA including purchasing, stores, and finance to obtain information and follow-up on the status of outstanding issues and requests. 
  • Coordinate registration and travel arrangements for staff attendance at seminars and meetings. This includes completing registration (on-line or phone), abstract submission, making travel and lodging reservations, culminating expense reimbursements to the attendee and/or cost recovery from the conference organizers as appropriate.
  • Provide work direction to junior and contract administrative staff including orientating new staff and assigning and reviewing work, coordinating work assignments to ensure completion, answering questions and providing support, ensuring policies and procedures are followed and providing input to performance evaluations as required.

 

What you bring  

  • A level of education, training, and experience equivalent to a Diploma in a relevant area such as business administration or finance from a recognized college
  • Three (3) years’ recent related experience a research environment and in project management. 
  • Strong interpersonal and communication skills and the ability to demonstrate good judgment, tact and discretion.
  • Detail oriented and able to complete accurate work in a timely matter.
  • Demonstrated time management skills and ability to assist others in meeting deadlines.
  • Knowledge of and experience with grant applications.
  • Knowledge and experience in budget preparation, tracking expenditures and identifying sources of variance.
  • Proficient in scientific and medical terminology.
  • Ability to work both independently and as team leader to organize work and manage multiple priorities in a fast paced environment.
  • Demonstrated ability to make sound decisions and resolve administrative issues/problems.
  • Fully proficient in the use of a variety of software packages including word processing, spreadsheets and databases and related equipment.
  • Demonstrated ability to evaluate personal work and existing systems and identify areas for improvement.
  • Physical ability to perform the duties of the position.
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