Job Summary

The post holder will support and work closely with Dr. Samuel Aparicio, leader of Molecular Oncology, UBC Nan and Lorraine Robertson Chair of Breast Cancer, in developing scientific proposals, assisting in manuscript development and review, coordinating international multi-PI research studies and interacting with funders and advocates in reporting the activities of the single cell biology and drug development program. Demonstrated experience in authoring manuscripts and preparing funding applications and reports, is a requirement for the role. Preference will be given to candidates with experience in biosciences and cancer research. Ability to articulate science clearly in a written form and a high degree of independence and self organization are core skills for this post.

The Research Grants Facilitator and Writer will provide strategic planning and support for the program in single cell biology and drug development led by Dr. Samuel Aparicio. The incumbent will identify and communicate research award and funding opportunities from Canadian and international government funding agencies, private foundations and industry, as well as provide proposal development support for the Aparicio program’s research grant applications and award nominations, including writing significant portions of research proposals and grant applications. The incumbent will establish and maintain relationships with key points of contact with internal and external research and award sponsors. The incumbent will develop strategic research support plans for the single cell biology program. The incumbent will also provide authoritative advice and understanding of the mandates, priorities, processes and policies of internal UBC and major Canadian and international government and private research funding sponsors.

Organizational Status

This position reports directly to Dr. Aparicio and works closely with the program team members and collaborators to ensure that the Research Grants Facilitator and Writer's activities are integrated into the effective operation of the single cell biology research program. The position communicates directly with UBC faculty and staff, BC Cancer Research Institute (BCRI) researchers and external research sponsor personnel.

Work Performed

Facilitation of Grant Application Process and Advising

  • Acts as a knowledge resource for Dr. Aparicio for research funding opportunities and actively seeks out and encourages applications for funding to improve the research program’s success in grants.
  • Establish and maintain productive relationships with internal and external research sponsors in order to maintain current knowledge of the research award and funding landscape.
  • Establish and maintain productive relationships with UBC and BCRI researchers, postdoctoral fellows, students and/or staff and maintain in-depth knowledge and understanding of their research within the single cell biology program.
  • Identify and disseminate information regarding various granting agencies requests for applications and research funding opportunities from various agencies to the research program. When requested, investigate potential funding opportunities on a specific topic or given area.
  • Provide authoritative advice to researchers and Dr. Aparicio on the eligibility criteria, deadlines, submission processes, budget requirements and other important details regarding internal and external research funding and award opportunities.
  • Ensure Dr. Aparicio is aware of, and address within the program’s funding applications, University and external agency policies and procedures.
  • Review research grant applications for key institutional requirements prior to the provision of Faculty­ level signatures.
  • Work with faculty in the development of research grant or award nomination proposals, which may include research team coordination; grant writing; copy editing; reviewing and providing feedback on proposal design and content; providing advice on grant budgets; assisting in the writing of letters of intent and proposal support letters; and assisting faculty to ensure that key components of grant applications are complete prior to submission.
  • Advise faculty and trainees within the single cell biology research program of research funding and award opportunities and research support services.
  • Identify potential funding opportunities to support identified research program strategic research plans.
  • Develop digital resources (e.g. budget templates, web content) to aid in the development of research proposals.
  • Develop, manage, collect, and coordinate relevant grant information, research budgets, statistics, and curriculum vitae.
  • Liaise effectively with UBC Office of Research Services, VP Research and Innovation, SPARC, research sponsor personnel, Research and Trust Accounting, University Industry Liaison Office, Institutional Programs Office, BCRI Office of Research Administration and Faculty and administrative staff on questions related to the acquisition and administration of research funding.
  • Manage and develop necessary agreements for the single cell biology research program in conjunction with the UBC Office of Research Services/University-Industry Liaison Office and BC Cancer Technology Development Office.
  • Respond to ongoing requests for regular reports by maintaining and updating information to ensure compliance with granting agencies and other external organizations.
  • Develop Research Ethics Board applications and amendments as required, and ensures compliance with Research Ethics Board guidelines.
  • Conduct regular literature reviews relating to research areas.  Contributes intellectual and scientific input to manuscripts for publications, provides scientific proofreading.

Facilitation of Research Knowledge Transfer and Exchange/Education

  • Develop and maintain a clear engagement and communication plan for both internal and external audiences.  This includes promotion and representation of the single cell biology research program through websites and social media platforms, and the development and facilitation of workshops, conferences, guest lecturers, etc.
  • Provide partners and Communications personnel with information on current research projects, recent grant awards and publications; ability to understand and effectively communicate complex scientific issues to the non-expert public, both verbally and in writing.
  • Develop and implement grant writing supports for the single cell biology research program (e.g. educational sessions and workshops on grant writing, open access, partnered research, award nomination, adopting researcher digital identifiers).

Strategic Planning

  • Monitor the research grant writing and research infrastructure support needs of the research program and, based on these needs, provide recommendation to Dr. Aparicio, on the ongoing requirements and possible avenues of research support.
  • In collaboration with Dr. Aparicio, plays a leadership role in identifying, developing, and applying for large and complex research grant funding from various funding agencies including provincial, federal and international programs.
  • Initiate and facilitate collaborations and initiatives between researchers, develop research partnerships, and identify funding opportunities.
  • Identify new translational pathways, such as commercial partnerships, licencing etc. for new technologies and encourage entrepreneurial activities as appropriate.

Supervision Received

The position works with a high degree of independence under the direction of Dr. Aparicio. Works independently in accordance with objectives established by the single cell biology research program.

Supervision Given

This position does not include supervision of other staff.

Consequence of Error/Judgement

The work of the incumbent is vital to the success of the development and acquisition of research grants and awards in the single cell biology research program. The position has significant influence on the quality and effectiveness of research support services within the research program. Failure to accurately adhere to external granting agency and University research policies and procedures can result in the subsequent rejection of grant applications, the return of awarded funds, the loss of future funds and/or the inability to collect funds owed to the University, and researchers. The loss of future opportunities and funds would call into question the perceived level of research competence of the research program and investigators.

Minimum Qualifications

A post-graduate degree or equivalent professional designation with a minimum of four years of related experience, or an equivalent combination of education and experience. Otherwise, an undergraduate degree in a relevant discipline is required with a minimum of six years of related experience, or an equivalent combination of education and experience.

Preferred Qualifications

  • Experience in a research environment with applied knowledge and demonstrated skill in successful research grant application development, facilitation, and administration (particularly in the health sciences) is preferred.
  • Strong understanding of the language and culture of the research community and research granting agencies.
  • Proven mastery of English grammar, punctuation, and scientific writing style is essential. Ability to communicate effectively verbally and in writing and to summarize relevant information in clear and succinct English, is essential.
  • High degree of analytical accuracy, sound judgment and the ability to work independently.
  • Superior communication skills (oral and written), excellent writing and copy-editing skills as well as experience in manuscript preparation are required.
  • Strong interpersonal skills and the ability to work effectively with internal and external stakeholders who possess a wide range of education and expertise.  Ability to use independent judgment and to manage and impart information to a diverse range of internal and external stakeholders.
  • Ability to exercise appropriate tact, discretion, confidentiality, and good judgment in all matters.
  • Knowledge of and/or experience in project management principles, accounting and fiscal management is preferable.
  • Very good knowledge of University policies and procedures related to research administration.
  • A broad knowledge of University structure and operations.
  • Demonstrated knowledge, skill and experience in research grant development, scientific technical writing, report writing and administration.
  • Excellent knowledge of policies and procedures of research funding sponsors and agencies.
  • Excellent organizational and time management skills, and demonstrated ability to coordinate research teams.
  • Ability to adapt to changing priorities, multitasking and meeting deadlines.
  • Experience in using a wide variety of word processing, spreadsheet, database and web applications essential; ability to learn/use sponsor grant application and reporting systems.
  • Strong presentation skills using PowerPoint and other multimedia.

This is a one year appointment and depending on funding and successful progress of the research it may be renewed for additional years.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.   We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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